Our client is a prestigious research center located in the metropolitan area of Barcelona. The institute is consistently ranked among the highest-quality research institutions worldwide in its area of specialization and category.

We are currently looking for an Executive Assistant to join our team with the mission to provide administrative and operational support to the Director.

Main Responsibilities

• Work directly with the Director to support all aspects of their daily routine.
• Maintain the Director’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements (national and international).
• Prioritize emails and respond when necessary.
• Draft, review, and send communications on behalf of the Director.
• Assist the Director in the development of presentations and documents for internal and external audiences.
• Attend meetings, take notes of discussions, and prepare initial drafts of minutes and summaries.
• Serve as a liaison between the Director, staff, and the public. This includes receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolutions.

Requirements

• A University degree in a related area.
• Minimum of three years of experience in a similar position.
• Previous experience in similar organizations in the region will be highly valued.
• Fluency in English, Catalan, and Spanish.
• Service orientation, initiative, attention to detail, analytical skills, planning and organizing skills, communication skills, teamwork abilities, and a problem-solving attitude.
• Capability of meeting deadlines and following up on assignments with minimal direction.
• Knowledge of Windows-based computer programs and related software applications.

Conditions

• The opportunity to become a member of a dynamic and internationally recognized research institution.
• A full-time permanent position.
• Salary according to the institutional salary scales.

"Tanto en GHC como con las personas que colaboramos, valoramos la diversidad y la igualdad como cualidades fundamentales de nuestra cultura, y contribuimos activamente al desarrollo del talento de todas las personas. Es por ello que, durante todo el proceso, respetaremos el principio de igualdad de oportunidades, no tolerando ningún tipo de actitud discriminatoria. Desde nuestros equipos de trabajo, transversales y cercanos, fomentamos la inclusión y compartimos el mismo compromiso por la diversidad.”